• Would you like to be our new Office Manager & PA?

Office Manager & PA

We’re hiring an Office Manager & PA!

This adaptable individual will run day-to-day operations as well as create a welcoming environment for all employees and visitors.

The Office Manager is in charge of facilities planning and management, and provides administrative assistance to the CEO.

This is a varied position for someone that is keen to constantly improve the employee and customer experience. The successful candidate is someone that has a service mindset, and is forward thinking to ensure that the company is both highly productive and a great place to work. We are looking for someone energetic, positive and proactive.


Key duties and responsibilities will include, but not be limited to:

  • Managing daily operations.
  • Provide high quality and sustainable administrative support to all employees.
  • Work with management to develop, implement and maintain office administrative systems and procedures.
  • Maintain internal tools and documentation.
  • Provide executive assistance including coordination of schedules and calendars, meeting and planning, and booking business travel.
  • Manage stocking supplies.
  • Manage external contractors and supplier relationships.
  • Assist the Finance team with book keeping.
  • Organise corporate, team and marketing events.
  • Human Resources -be the first point of contact for all HR-related queries
  • Carry out employee administration including all setting up new employees on the systems, benefits and other admin including ensuring HR system is kept up to date.
  • Maintain and update employee documents and records.

Key skills required

  • Solid experience in a similar office management role
  • Very service-oriented individual
  • Proficient in MS Office
  • Experience managing projects & events
  • Qualities: Personable attitude with excellent writing and verbal skills.
  • Ability to manage time and thrive in a fast-paced environment and execute effectively against multiple projects and deadlines.
  • Exceptionally organised, detail-oriented, and committed to ensuring tasks are done well and on time.
  • Very proactive with a strong mind for value efficiency and looking for practices and processes that can be improved.
  • Ability to work independently as well as in a team
  • Ability to manage stakeholders proactively
  • Perform well in a fast-paced and constantly changing industry


Why you should work for Passion

We are a rapidly growing agency – as such you will immediately be exposed to the digital marketing industry at the highest level.

  • Attendance at many conferences – we know how important it is to keep up to date with the latest trends – as such expect to be attending a number of search related events throughout the year
  • We are super flexible, friendly and personable. Each and every one of our employees gets a say in how we move forward as a company.
  • Ping pong, table-football, gym membership, birthday duvet day, fresh fruit, weekly massage, weekly yoga/pilates, plenty of socials, lots of fun
  • Attendance of award ceremonies
  • Exposed to the latest tech and innovation in the industry
  • We close the agency during the Christmas period
  • For each year you work at Passion, you get an extra day of holidays
  • Flexi-hours
  • We have our own training business (Digital Kitchen) which employees are encouraged to attend
  • We run something called the Passion Academy – providing internal and external training
  • We put on regular digital events for the industry – one being swindig.london an event to encourage digital in South West London

We're recognised by
Digital Marketing Agency London +Mike Grindy